Running payroll for a small team? Line up everyone's hours and rates, and get per-employee overtime and one clean crew total.
Up to 10 employees: name, total hours this week, and each person's rate. Overtime (over 40 at 1.5×) is applied per employee, and the crew total is your payroll figure. Rows with 0 hours are ignored.
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Small employers usually fail payroll in the same two places: applying overtime to the crew's combined hours instead of each person's, and forgetting that one employee's quiet week cannot offset another's overtime. Federal law is per-employee and per-workweek: each worker's hours over 40 in the week earn 1.5× their rate, regardless of anyone else's schedule. This calculator enforces exactly that — one row per person, premium computed inside the row.
Two honest limits: this is a gross-pay estimator, not a payroll service — it does not withhold taxes, apply state daily-overtime rules (use the By State estimator for those five states), or handle salaried staff. And employee names you type stay in this page on your device; nothing is stored or sent anywhere when you close it, so download the CSV if you need the record.
The flagship weekly time card: clock in/out and breaks for 7 days, overtime split at 40 hours, gross pay, print and CSV — plus Save My Week on your device.
Free — try itOne estimator for all 50 states: the federal rule where it applies, and the real daily-overtime logic for California, Alaska, Colorado, Nevada and Oregon.
Free — try itNight and weekend premiums change your real rate. This calculator blends the differential into the regular rate — including for overtime, as the law requires.
Free — try itFrom hours to every paycheque shape: weekly gross split into regular, overtime and double time, then converted to biweekly, monthly and annual equivalents.
Free — try itPer employee, always. Overtime attaches to the individual worker's hours over 40 in a workweek at that worker's own rate — combining the crew's hours first would underpay anyone who personally passed 40.
Use a blended rate: total the person's straight-time earnings across both roles and divide by their total hours — that weighted average is the regular rate overtime is based on. The Shift Differential Calculator shows the blended-rate method in detail.
Not the daily rules — this page applies the federal weekly rule. For California's daily overtime and double time, run each employee through the California Overtime Calculator, or check the By State estimator first.
No. Names, hours and rates exist only in this open page on your device. Use the CSV download or print button for your payroll records before closing the tab.
Every row is scored independently, because overtime belongs to a person, not to a crew. Inside each row, the first 40 hours are regular and anything past 40 is overtime at 1.5× that employee's own rate. The crew totals at the top are then just the sums of the finished rows — employees paid, total hours, total overtime hours and total gross payroll — and rows left at zero hours are left out of every total.
A three-person crew for one week: Alicia works 44 hours at $20 — 40 regular + 4 overtime — for $920.00. Ben works 38 hours at $16.50, all regular, for $627.00. Chen works 40 hours at $18 for $720.00. The summary shows 3 employees paid, 122.00 crew hours, 4.00 crew overtime hours and a total gross payroll of $2,267.00. Note that Ben's 2 unused hours do not cancel any of Alicia's overtime — the split is per person.
The row is skipped entirely: it shows a dash instead of figures and is not counted in employees paid, crew hours or gross payroll. Unused rows are how the same 10-row sheet serves a crew of three — no deleting required.
Yes — each row carries its own rate, and each row's overtime premium is 1.5× that row's rate. A $20 employee's overtime hour costs $30 while a $16.50 employee's costs $24.75, and the totals simply add the rows together.
Ten rows. That covers most small crews in a single pass; for a larger team, run the sheet in two passes (for example by department) and add the two gross payroll totals together — each employee still only ever appears once, so no overtime is double-counted.
Yes. The Print button produces a clean copy for the payroll file, and the CSV button downloads one row per paid employee — name, hours, rate, overtime hours and gross pay — ready for a spreadsheet or to send to a bookkeeper.
All 40 are regular time and the overtime figure is 0.00. Overtime starts with the first minute past 40 in the week for that employee — 40.5 hours, for example, is 40 regular plus 0.5 at the premium rate.
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